Real Estate Mobility – Mobile Offices for Real Estate

Much of the world is familiar with filing email away in folders from using Microsoft Outlook, Thunderbird, and other email software.  And, many of you may be in the same boat I was before I switched to Gmail.  I had more than 40 folders in MS Outlook, with many of them overlapping in their subject matter.  If it were a real file cabinet with manilla folders, I could make multiple copies of a document and file it away in several in which it seemed to fit.  Actually, you could do the same with Outlook, but what a pain.

And, then the frustration of finding that email again arrived.  Did I file it in the branch office folder, or under insurance?  That was three months ago, so who knows.  Sometimes I spend 15 minutes trying to locate an email, even with the search options.

Gmail does it differently.  There you have “labels.”  You can label a document, and that label looks and acts a bit like a folder, as you can look up a label and see all of the emails filed there.  The good part is that you can label an email with several different labels as well.  So, if an email has something to do with your Northside Branch Office, but it’s also pertaining to the insurance policy, you can label it with “northside,” “insurance,” and even “business expenses” if you want.  Then you’ll rarely be unable to locate it later.

[important]In the premium content below, I show you how to use labels, as well as how I use them for temporary transaction catch-alls and for research archiving.[/important]{+++}

As I said in the free content, I use labels extensively in Gmail.  When I set up a new real estate transaction, I label all incoming and outgoing emails for that transaction, so that I can pull them up with one click in reverse chronological order.  I’ll be doing a post on Gmail and Filters to show you how to automate the process as well.  Here’s a Labels tutorial video: