Whether MyFax or another service, if you can send faxes out as attachments to emails, then you’ll want to do your first import into the CRM and Realtor/Vendor databases differently, and change a field.  Instead of a standard phone number format field for the fax number of a contact/prospect, make it an “email” format field.  Then put in the email address you use with your fax service.  With MyFax it looks like this:  “15555051212@myfax.com.”

Then, whenever you need to fax a contact, you can just click on this live link right out of their contact record in your database.  Just attach the PDF or other document just as you have always done it.  And, don’t forget to Cc your Gmail history address as well!

As far as this post’s title, what you’ll want to do if you’re about to import all of your contacts is to go ahead and open your .csv file in a spreadsheet.  Enter a new column, and do a concatenation of fields to end up with the complete email address.  Then you’ll get them all in at once.

Related articles by Zemanta

• 5 Reasons to Go With an Internet Fax Solution (stepbysteptips.com)
• Replace Your Fax Machine with an Online Fax Service (adamzaius.net)
• myfax Internet Faxing Service (stepbysteptips.com)